Minutes of Churchill College MCR Extraordinary General Meeting – Lent 2019

Minutes for Churchill College MCR EGM

Date: 14th March, 7:00pm

Location: Sandy Ashmore Room

Agenda

Attendance:

Present (20 present) – Chairing (Jannat), Minuting Secretary (Angela)

Minutes for Churchill College MCR EGM

Date: 14th March, 7:00pm

Location: Sandy Ashmore Room

Agenda

Attendance:

  • Present: 15 present + chair (Jannat) + minuting secretary (Angela)
  • Apologies: Malavika, Marco, Anton, Tom
  • Not present:

Agreement of Minutes:

Agreed.

Matters Arising from the Minutes:

  • None

Committee Updates

  • President:  Rents, Ballot has been sent out and will open in April, agreed on 5% increase this year
  • Treasurer: No updates, reimbursements have been sent out
  • Secretary: Private accomodation information has been sent out
  • Academic: Savvas private, ChuTalks may be happening next term
  • Bar Secretary: Finishing prep for guest night
  • Bar Treasurer: None
  • Computing : None
  • Green:  Sustainability Meeting on monday, Moller centre had green impact meeting, Hedgehog re-homing project.
  • Equipment:   No Updates
  • External Social Secretary: Emma, Peterhouse, Clare, Trinity Hall swaps organised
  • Internal Social Secretary: More committee roles needed to fill for guest night, Fire Marshals need to be filled, two people agreed, more people on silent disco are needed
  • Families’ Officer: Families Easter formal is occuring
  • LGBT+ Officer: Booking escape room is happening over easter
  • First Year Rep: No updates
  • Welfare: End of term pizza night, mental awareness programs are happening, yoga starting 21st of March

Matters for Discussion:

Instating the LGBT+ Officer as a new MCR Committee Role

218: LGBT+ Officer

The role of LGBT+ Officer will have the following duties:

(a) They shall be responsible for promoting the welfare of LGBT+ MCR Members.

(b) They shall promote and represent the views of LGBT+ members, as well as raising awareness for LGBT+ matters.

(c) They shall organise events for the Churchill MCR Members during LGBT+ History Month (February) and throughout the term

(d) They shall attend the CUSU LGBT+ Council Meetings and report on university LGBT+ events to the MCR Committee

In favour: 19

Abstaining: 0

Against: 0

Discussion of the Voting Privileges for the Men’s and Women’s Welfare Officers

402: Voting Rights for Certain Positions

(a) Only male Full Members shall be eligible to vote for the position of Men’s Welfare Officer.

(b) Only female Full Members shall be eligible to vote for the position of Women’s Welfare Officer.

(c) Only Full Members in their first year of postgraduate study at Churchill College shall be eligible to vote for the position of First Year Representative.

In favour: 20

Abstaining: 1

Against: 0

Rewording Corrections to some of our Rules and Procedures :

207: Bar Treasurer

The Bar Treasurer will have the following duties:

(a) They shall be responsible, in conjunction with the Bar Secretary, for the general running of the bar.

401: Timings of Elections

…Green Officer…

203: Treasurer

(d) They shall declare, within 2 weeks of having received them from the previous Treasurer, whether they are satisfied with the MCR accounts.

In favour: 15

Abstaining: 1

Against: 2

Sending the current Constitution to the next College council meeting:

The constitution, found on the website, will be brought forward for approval at the next meeting of the college council in April 2019.

In favour: 19

Abstaining: 1

Against: 0

A.O.B.

  • None